Welfare Administrator - Tylers Green Middle School

Overview

The Headteacher and Governors at Tylers Green Middle School are looking to appoint an exceptional Welfare Administrator to work in our front office providing welfare support to our pupils and carrying out a variety of school office administration tasks.    

Job Salary    £25,625 - £30,174 FTE (pro rata for 39 weeks per year plus holiday entitlement, approximate salary £21,732 - £22,590)

Contract Type    Permanent

Hours    37 hours per week, term time only including inset days, 39 weeks per year
Working hours: 8.15 – 4.30 with 45 minutes lunch break

Closing  Date for Applications    Tuesday 22 April 2025, 9 am

About us

Tylers Green Middle School, a two form entry junior school, is located on the edge of the Chilterns in an area of outstanding natural beauty. Our school buildings house outstanding specialist teaching facilities as well as extensive sports fields, an indoor swimming pool and an outdoor conservation area. We are fortunate enough to have a parent community which actively engages in our children’s learning as well as a helpful and knowledgeable governing body readily on hand to offer advice and guidance and a well established and supportive staff team. Please visit our website for further information as well as to view our school via a virtual tour on www.tylersgreenmiddle.bucks.sch.uk.

Tylers Green is a happy and inclusive place to work and learn. Staff and pupils are supported alike. There is a high value placed on well-being and the school prides itself on providing opportunities and training to allow staff to develop their skills and interests. The school has a strong community feel and is at the heart of the village.

About the role

Our wonderful school has an opportunity to make a real impact in a supportive and rewarding environment. Are you a dynamic, multi-tasking and kind individual who enjoys it when every day brings new and exciting challenges? If so, we’d love for you to join our vibrant school's front office team! As the friendly face and first point of contact for students, parents, and visitors, you’ll play a key role in creating a warm and welcoming atmosphere. Your responsibilities will include managing front desk inquiries, answering phone calls and emails, and handling a variety of pastoral, medical and administrative tasks with care and professionalism:

• Administering first aid to our pupils
• Maintaining health care plans
• Monitoring complex health care needs, e.g. diabetes
• Administering medication and injections
• Keeping accurate records
• Seeking advice from external services such as school nurses and NHS services
• Inputting and maintaining pupil records on Arbor, our MIS
• Be responsible for keeping attendance registers on Arbor up to date and monitor pupil absences
• Monitor attendance and liaise with parents, working closely with the Assistant Headteacher for Inclusion
• Act as a focal point for the school’s Friends Association (PTA) and help them with the organisation of their events
• Coordinate bookings and organise school events such as parents evening and performances
• Organise school trips and liaise with external providers for these
• Update the school website with information as and when required
• Liaise with other schools in the local and wider area
• Handle cash transactions and record them appropriately
• Receive deliveries of post and packages
• Ensure all visitors are checked and that they sign in and out appropriately

You will be working closely with our parents, other support staff and the senior leadership team, especially the Inclusion Manager, keeping the best outcomes for all our children at the forefront at all times. You will also be trained to become one of our Designated Safeguarding Leads.

About you

A resilient, positive, friendly and helpful ‘can do’ attitude is key to success when working in our school office. You need to be self motivated, hard working, inclusive and flexible enough to lend your hand to any task that comes your way.

As this role will be dealing with many varied medical and pastoral issues, we are looking for someone who is warm, kind and caring with a positive approach towards children and ideally with experience of working within a health or medical care setting. We would prefer you to have worked in an administration role previously, ideally in a school, and to have a high level of IT literacy.

As you would be dealing with confidential matters, you need to be discreet and diplomatic at all times. You would also need to be willing to attend training appropriate to the role and be prepared to become one of our Designated Safeguarding Leads. 

Other information

Completed job application forms to be emailed to Elin Chalk, School Business Manager, on [email protected] by 9 am on Tuesday 22 April 2025. Interviews will take place on Monday 28 April 2025. Please note that we reserve the right to close the vacancy once we have received sufficient applications, so please be advised to submit your application as early as possible.

If you wish to have an informal conversation before applying, please contact the School Business Manager on [email protected]; you can also access our virtual tour via our website at www.tylersgreenmiddle.bucks.sch.uk.

PLEASE NOTE THAT SCHOOL IS CLOSED FOR THE EASTER BREAK BETWEEN 7 APRIL AND 21 APRIL. EMAILS WILL BE ACCESSED FROM MONDAY 14 TO WEDNESDAY 16 APRIL AND RESPONDED TO THEN. MANY THANKS FOR YOUR PATIENCE IN CASE OF A DELAYED RESPONSE.

Please note that an online search will be completed for shortlisted candidates. The use of internet/social media information will be restricted to information relevant to the role for which an individual has applied. Information on the internet may not always be accurate, up-to-date or relate to the right individual. If information has been discovered, this will be compared with the candidate’s application form, employment history and criminal/suitability self-disclosure and then discussed with the applicant at interview. The recruitment panel will let the applicant comment and respond to any information which has been obtained via an online search before a final recruitment decision is made.

At Tylers Green Middle School, the health, safety and well-being of every child are our paramount concern. Our aim is for children to enjoy their time as pupils in this school. TGMS is committed to safeguarding and promoting the welfare of children and expects all staff, parents and volunteers to share this commitment.

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

All unspent convictions and conditional cautions
All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).

For further information on filtering please refer to Nacro guidance and the guidance issued by the Ministry of Justice (see, in particular, the section titled ‘Exceptions Order’).

It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete self-disclosure form and return prior to interview.