Building Assistant

Overview

The role will be responsible for carrying out all aspects of facilities management for the Gateway building under the direction of the Building Manager and may be required to work at other locations across the County, you will also be required to work outside of core hours, including working late to support the building and meetings, dependent on the service need.

This is 1 year fixed term contract.

About us

We manage designated Corporate and associated sites across the county, to ensure there is suitable provision of facilities management services to sites. We provide efficient and effective day to day management of premises and facilities and support the wider community use of sites. We make recommendations for improvements to the premises. We promote a positive health and safety culture in the workplace.

The Facilities Management Team is a supportive team who strive to ensure everyone is dealt with in a professional and fair manner. We are based across County and routinely share our expertise, knowledge, skills and experience to ensure continual improvement.

About the role

You will be required to work in the Gateway offices as the role supports the FM team’s operation at The Gateway, and the duties will include:

• Be alert as to the general security of the premises, smart in appearance and courteous, helpful, and informed. The post will involve contact with staff, members of the Public, 3rd party organisations, Councillors, and Contractors.
• You will be required to unlock the building on rota basis.
• Assist with compliance activities in terms of updating first aid kits and health and safety signage. Take on fire marshal duties and assist with building evacuations, both at the time and with planning and incident reports. Carry out Statutory Compliance duties as directed. Report any serious health and safety concerns to line manager.
• Provide assistance in setting up the various meeting rooms, and events/technical support detailed within the Meeting Room Booking System.
• Assist with dealing with room booking enquiries and finding space for meetings
• Assist with ceremonial duties, including raising and striking the flag.

Any-Desk:

As an ‘any-desk’ worker, you’ll need to be connected to our network to access digital folders and resources, but this can either be from home or an office location when required. You will be required to work from the office a couple of times a week, depending on your role and team requirements.

About you

If you are methodical, organised and really want to go that extra mile to ensure that customers receive a great quality service this role is for you.

We use Microsoft applications such as Excel, word and MS Teams therefore experience of these applications would be an advantage.

It would be beneficial if you had experience of working AV equipment and microphones for meetings.

You need to have general property experience preferably in Facilities Management

You need to have experience of working as part of a team.

Good communication skills are essential as the post holder will be required to liaise with Customers and Clients on a daily basis.

For full details please see the job summary on our website.

Other information

The role is an office-based role and has specific work hours to ensure that there is always site cover and the candidate would be expected to work flexibly between 6.45am – 6pm.

Number of positions available: 1

Interview-type / process: In person

If you would like to have an informal conversation with the recruiting manager, please contact: Sophia Fulchini 01296 585969

This post is covered by the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent cautions and/or unspent convictions

For further information on how long it takes for cautions and convictions cautions to become spent, please refer to our guide on the Rehabilitation of Offenders Act 1974 (updated 2023) | Nacro

We reserve the right to close the vacancy once we have received sufficient applications, so please be advised to submit your application as early as possible.

Our values and culture

We have a set of values, which our employees have chosen, that represent what we are – Proud, Ambitious, Collaborative and Trustworthy.

By joining Buckinghamshire Council, you can expect:

• a fair and inclusive culture
• the chance to really make a difference to those around you
• health and well-being initiatives including an Employee Assistance Programme, Mental Health First Aiders and mindfulness workshops
• a unified voice through our Employee Representative Group
• ongoing support, and the opportunity to develop and progress in your career with us
• opportunities to take part in fun activities such as fundraising and social events

At Buckinghamshire Council, we know that our biggest strength comes from the people that work for us, and that’s why we’re working hard to ensure we continue to be an accessible and inclusive organisation.

From dedicated staff networks overseen by our Equality, Diversity and Inclusion Steering Group, to proudly standing as a Disability Confident employer, it’s important to us that all our colleagues feel engaged, listened to, and valued. Our offer of flexible working empowers a productive and happy workforce and allows employees to combine work with other responsibilities and commitments.

We believe our workforce should reflect the diverse communities we service in Buckinghamshire, and are looking for like-minded individuals to join us in promoting equality, fairness, and inclusion for everyone.

About the Business Unit

Our Communities directorate works across the county to deliver a number of the key customer-facing services that our residents, businesses and visitors rely on every day.

This directorate includes a wide range of services, including:

• collecting and disposing of waste and recycling
• maintaining our roads and Rights of Way network and parking
• ensuring the delivery of school transport, and supporting sustainable travel including public bus services and School Crossing Patrollers
• managing Country Parks
• leisure facilities, museums, theatres and libraries, as well as developing our Cultural Strategy
• Licensing, Environmental Health and Trading Standards
• Cemeteries and Crematoria

The customer is central to how we develop and deliver all of these services, which help promote our rich and vibrant culture and special environment.

We are looking for enthusiastic, ambitious and committed individuals to join our team and help us to continue to make Buckinghamshire a great place to live, work and visit. This is an exciting time for us as we bring together the services previously run by five separate councils before Buckinghamshire Council was created. Whilst making major changes to contracts affecting residents across Bucks, we continue to focus on delivering great customer service. You will join us on our journey of continuous improvement - whether that’s through developing strategies and ways of working or delivering services on the ground, every person in Communities is a valued member of the team.

We recognise and reward you

Hard work and success deserves recognition. That’s why we pride ourselves on the benefits we give our people. We actively encourage a good work-life balance and promote flexible and agile working arrangements. We provide discounts on various Cafés, restaurants, shops and auto enrolment onto our generous Pension Scheme. In addition to the opportunity to gain membership to Costco, we have discounted gym memberships, travel discounts with Arriva and much more.

https://jobs.buckinghamshire.gov.uk/working-buckinghamshire-council/