Data and Systems Lead

Overview

Are you a data-driven professional with a passion for systems, structure, and strategic impact? Buckinghamshire Council is seeking a Data and Systems Lead to join our Asset Management team and play a pivotal role in shaping how we manage and utilise property data across the council.

About us

Buckinghamshire Council is a relatively new organisation that combines the strengths and expertise of the previous five councils in the county to create positive change for local people, communities, and businesses. We are firmly focused on the future and have made a clear commitment to serve residents better and to provide stronger representation for Buckinghamshire, both locally and nationally. 

At Buckinghamshire Council, we are proud, ambitious, collaborative, and trustworthy. We support our staff to grow and thrive in a flexible, forward-thinking environment. This role offers the opportunity to make a real impact on how we manage our property portfolio and deliver services to our communities.

Our team of 15 includes qualified property asset managers and service-specific operations staff. We are a friendly and supportive group, working across three sites in Buckinghamshire.

The successful candidate will receive appropriate training and ongoing support—not only from their line manager but also from the wider operations staff and the Asset Management team. Our team sits within the Communities Directorate and is part of the newly created Corporate Property & Assets Service, which also includes Property Services, Facilities Management, Construction, and Energy teams.

 

About the role

As the Data and Systems Lead, you will be the cornerstone of our asset data management. You’ll ensure the accuracy, accessibility, and integrity of our property records, supporting both day-to-day operations and long-term strategic decisions. You’ll also take an key role in the council’s property registration programme with the Land Registry and act as the GDPR lead for the Asset Management team.

Key responsibilities are:

• Maintain the Council’s corporate database (currently K2) and digital records with data relating to property assets.
• Lead the digitisation of service records and ensure secure, accessible data storage.
• Administer SharePoint/Teams groups and manage data sharing with external partners.
• Support the overseeing of lease event tracking and ensure timely action on rent reviews and renewals.
• Support senior leadership with data analysis and reporting.
• Coordinate the registration of council-owned land with the Land Registry.
• Maintain accurate GIS and mapping records.
• Ensure GDPR compliance and provide training/support to the team.

Any-Desk:

As an ‘any-desk’ worker, you’ll need to be connected to our network to access digital folders and resources, but this can either be from home or an office location when required. You will be required to work from the office a couple of times a week, depending on your role and team requirements.

About you

We are looking for a new colleague who demonstrates the following knowledge, experience and skills:

• Strong experience in asset or property data management.
• Excellent knowledge of legal property documentation and land registration processes.
• Proficiency in Microsoft Office, especially Excel, and database systems.
• Strong analytical skills and attention to detail.
• Confident communicator with the ability to explain complex data clearly.
• Experience working collaboratively across departments and with external stakeholders.
• Educated to NVQ 4 / HND / BTEC level or equivalent experience.

We particularly encourage applications from candidates who possess the following desirable additional skills:

• CAD certification or experience.
• Experience with GIS systems and preparing legally compliant lease plans.
• Evidence of ongoing professional development.

Other information

Please see the attached job summary for further information on this role and person specification.

While the Asset Management Team members work from home three days a week and in the office two days, we primarily communicate via Microsoft Teams, with regular opportunities to collaborate in person.   

Number of positions available: 1

Closing date for Talent Pool: 03/06/25

Closing date for Internal: 15/06/25

Interview date for Talent Pool: 06/06/25

Interview date for Internal:20/06/25

Interview-type / process: In person in Aylesbury

If you would like to have an informal conversation with the recruiting manager, please contact: Sarah Dawson, Asset Management Operations Lead, T: 01296 585963 E: [email protected]

This post is covered by the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent cautions and/or unspent convictions

For further information on how long it takes for cautions and convictions cautions to become spent, please refer to our guide on the Rehabilitation of Offenders Act 1974 (updated 2023) | Nacro

For further information on filtering please refer to Nacro guidance and the guidance published by the Ministry of Justice (see, in particular, the section titled ‘Exceptions Order’).

We reserve the right to close the vacancy once we have received sufficient applications, so please be advised to submit your application as early as possible.

Our values and culture

We have a set of values, which our employees have chosen, that represent what we are – Proud, Ambitious, Collaborative and Trustworthy.

By joining Buckinghamshire Council, you can expect:

• a fair and inclusive culture
• the chance to really make a difference to those around you
• health and well-being initiatives including an Employee Assistance Programme, Mental Health First Aiders and mindfulness workshops
• a unified voice through our Employee Representative Group
• ongoing support, and the opportunity to develop and progress in your career with us
• opportunities to take part in fun activities such as fundraising and social events

At Buckinghamshire Council, we know that our biggest strength comes from the people that work for us, and that’s why we’re working hard to ensure we continue to be an accessible and inclusive organisation.

From dedicated staff networks overseen by our Equality, Diversity and Inclusion Steering Group, to proudly standing as a Disability Confident employer, it’s important to us that all our colleagues feel engaged, listened to, and valued. Our offer of flexible working empowers a productive and happy workforce and allows employees to combine work with other responsibilities and commitments.

We believe our workforce should reflect the diverse communities we service in Buckinghamshire, and are looking for like-minded individuals to join us in promoting equality, fairness, and inclusion for everyone.

About the Business Unit

Our Planning, Growth and Sustainability directorate works with partners to help shape the future of Buckinghamshire.  We deliver services on planning, economic growth, regeneration, strategic infrastructure, transport and property.

 Our key priorities include developing the economic narrative for Bucks, creating more jobs and delivering the right infrastructure to help businesses and residents thrive. We also aim to provide a proactive planning service that is responsive, whilst making the best use of the Council’s land and property portfolio. This will in turn support community services and create housing, jobs, regeneration and income to support public services.

 It’s a great time to join one of our teams. As part of the Planning, Growth and Sustainability function you will not only get to help shape the economic future of Buckinghamshire; you’ll also be involved in delivering high-profile development projects and work on some of the biggest infrastructure projects in the UK. You will support us to deliver the results that our local residents and businesses deserve.

We recognise and reward you

Hard work and success deserves recognition. That’s why we pride ourselves on the benefits we give our people. We actively encourage a good work-life balance and promote flexible and agile working arrangements. We provide discounts on various Cafés, restaurants, shops and auto enrolment onto our generous Pension Scheme. In addition to the opportunity to gain membership to Costco, we have discounted gym memberships, travel discounts with Arriva and much more.

https://jobs.buckinghamshire.gov.uk/working-buckinghamshire-council/