Procurement Strategy, Systems and Performance Officer

Overview

Are you a strategic thinker with a passion for procurement? Join our team as a Procurement Strategy, Systems and Performance Officer and play a pivotal role in managing the commissioning and procurement cycle for our third-party agreements. You'll ensure that our procurement processes deliver the Council’s objectives in a compliant and professional manner, achieving sustainable value for money.

Our new Commissioning and Procurement Hub ensures collaboration with our clients to develop and execute a procurement strategy to achieve their defined success criteria. We bring together experiences and lessons learned to ensure the most effective approach. Our new Commissioning and Procurement Hub supports all stages of the commercial lifecycle, complementing client teams to maximise value.

This is an exciting opportunity to make a significant impact within our organisation. You'll be part of a recently restructured new and dynamic team, working on high-profile projects that drive real change as part of our new Commissioning and Procurement Hub.

About us

Buckinghamshire Council is a relatively new organisation that combines the strengths and expertise of the previous five councils in the county to create positive change for local people, communities, and businesses. We are firmly focused on the future and have made a clear commitment to serve residents better and to provide stronger representation for Buckinghamshire, both locally and nationally. 

About the role

You will work as part of a team within procurement and be focussed on ensuring its systems, policies performance and processes are to best practice and compliant with good reporting data to evidence the procurement delivery standard. This role and team will have a variety of tasks and priorities to ensure the council’s procurement staff can procuring third-party agreements, ensuring compliance with PCR2015/PA23 legislation and achieving sustainable value for money.

The successful candidate will provide support to staff and procurement team to develop consistent approaches and practices to procurement service delivery. You will be the lead officer for the design and delivery of tasks and projects that support procurement such as designing, sense checking and producing detailed periodic and ad-hoc data reports concerning the contractual and procurement data to allow informed decision making by service directorates.

Any-Desk:

As an ‘any-desk’ worker, you’ll need to be connected to our network to access digital folders and resources, but this can either be from home or an office location when required. You will be required to work from the office a couple of times a week, depending on your role and team requirements.

About you

Other duties include:

• Act as the operational owner for our procurement systems; providing support, guidance and training on the best use of the technology, alongside supporting operational improvements and efficiencies.
• Manage the day-to-day operation of the Council’s e-tendering and e-auction systems. Ensuring that the systems are configured and maintained to facilitate compliant tendering and contract management, mitigating against regulatory, commercial and reputational risks.
• Maintain and manage the dataset within the Council’s contract database, ensuring that the content provided by stakeholders is accurate and complete, supporting the effective management and control of spend to contract behaviours.
• Provide advice to all internal and external stakeholders on CPRs, Procurement Code, Contract Management Protocol, and Social Value Policy.
• Support the periodically production of spend data reports, to determine where:
  • there is non-compliance with corporate contracts,
  • existing contracts have a higher or lower than expected spend and determine the reasons for the change in spend
  • there is sufficient off-contract spend for a corporate agreement to be commissioned.
• Assist and support the Strategic Procurement Business Partners and their teams to monitor and manage procurement compliance by Service Departments, identifying areas of potential of non-compliance.
• Manage the data held on e-catalogues and e-contracts to support the Council’s Procure2Pay process.

Please refer to the job summary attached for full details about the role.

Other information

This post is covered by the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent cautions and/or unspent convictions

For further information on how long it takes for cautions and convictions cautions to become spent, please refer to our guide on the Rehabilitation of Offenders Act 1974 (updated 2023) | Nacro

We reserve the right to close the vacancy once we have received sufficient applications, so please be advised to submit your application as early as possible.

Buckinghamshire Council is committed to safeguarding and promoting the welfare of children, young people and adults at risk.

Our values

We have a set of values, which our employees have chosen, that represent what we are – Proud, Ambitious, Collaborative and Trustworthy.

By joining Buckinghamshire Council, you can expect:

• a fair and inclusive culture
• the chance to really make a difference to those around you
• health and well-being initiatives including an Employee Assistance Programme, Mental Health First Aiders and mindfulness workshops
• a unified voice through our Employee Representative Group
• ongoing support, and the opportunity to develop and progress in your career with us
• opportunities to take part in fun activities such as fundraising and social events
  
  

At Buckinghamshire Council, we know that our biggest strength comes from the people that work for us, and that’s why we’re working hard to ensure we continue to be an accessible and inclusive organisation.

From dedicated staff networks overseen by our Equality, Diversity and Inclusion Steering Group, to proudly standing as a Disability Confident employer, it’s important to us that all our colleagues feel engaged, listened to, and valued. Our offer of flexible working empowers a productive and happy workforce and allows employees to combine work with other responsibilities and commitments.

We believe our workforce should reflect the diverse communities we service in Buckinghamshire, and are looking for like-minded individuals to join us in promoting equality, fairness, and inclusion for everyone.

We recognise and reward you

Hard work and success deserves recognition. That’s why we pride ourselves on the benefits we give our people. We actively encourage a good work-life balance and promote flexible and agile working arrangements. We provide discounts on various Cafés, restaurants, shops and auto enrolment onto our generous Pension Scheme. In addition to the opportunity to gain membership to Costco, we have discounted gym memberships, travel discounts with Arriva and much more.

https://jobs.buckinghamshire.gov.uk/working-buckinghamshire-council/