Senior Manager Personal Assistant

Overview

Are you a proactive and organised individual with a passion for business excellence and innovation? If so, we have the perfect role for you!

We are looking to appoint a Senior Manager Personal Assistant to join the Specialist Support Office. This a fantastic opportunity to work with various stakeholders, providing comprehensive, flexible, first-class, confidential executive support. You will use your strong ICT knowledge and exceptional organisational skills to manage multiple diaries, coordinate and organise activities, and anticipate the needs of the Director and other stakeholders.

Please note this role is advertised internally only and open for internal/agency applicants to apply.

About us

Buckinghamshire Council is a relatively new organisation that combines the strengths and expertise of the previous five councils in the county to create positive change for local people, communities, and businesses. We are firmly focused on the future and have made a clear commitment to serve residents better and to provide stronger representation for Buckinghamshire, both locally and nationally. 

Buckinghamshire Council is at the heart of the community delivering essential services seven days a week, all year round to over half million plus residents, businesses and visitors. Touching the lives of everyone, the Council provides over 100 services from childcare to countryside parks, schools to social care and from roads to the registry office. From over 500 different locations, more than 10,000 employees work hard to meet the challenge of delivering outstanding service across a portfolio of services.

About the role

You will carry out a range of activities on behalf of Directors & Heads of Service. These activities will include:

• Responding to correspondence, internal and external, including drafting replies as directed by the Directors and Heads of Service.
• Receiving and tracking mail requiring the attention of Directors & Heads of Service, ensuring all relevant information is accessible.
• Arranging meetings & conferences including multi agency meetings. – Events, meetings, etc, are managed effectively.
• Managing diaries – effective use of time by those supported.
• Dealing with travel arrangements, conferences, etc, both nationally and internationally.
• Arranging briefings.
• Managing inventories.
• Providing business support to meetings including minute taking services. – Minutes are taken and actions are chased as required.
• SAP Processing.
• Dealing with complaints and compliments, in conjunction with Central Complaints Team.
• Coordinating and liaising with partners and outside bodies
• To undertake research in support of the Directors and Heads of Service and present information in the appropriate format.

To perform this job successfully, the individual is expected to handle highly sensitive, and confidential information while exercising professionalism and discretion, working within a complex and sensitive political framework.

For further details please see the attached job summary.

As an ‘any-desk’ worker, you’ll need to be connected to our network to access digital folders and resources, but this can either be from home or an office location when required. You will be required to work from the office a couple of times a week, depending on your role and team requirements.

About you

You'll bring a strong work ethic and the ability to plan and organise work, including in response to tight timescales and deadlines.

Excellent customer service is a must, as is the ability to establish good working relationships.

You'll be technically competent in a range of IT software packages, such as MS Office and SAP. 

You'll also be able to research and assemble information in an appropriate format, and prepare draft briefing papers and correspondence.

If you think you have what it takes to excel in this role, don't miss this opportunity to join a dynamic and diverse workforce that makes a difference every day. To find out more about the role, please see the attached job summary.

Other information

Interview date: Proposed 5th January 2026

If you would like to have an informal conversation with the recruiting manager, please contact: [email protected]

This post is covered by the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent cautions and/or unspent convictions

For further information on how long it takes for cautions and convictions cautions to become spent, please refer to our guide on the Rehabilitation of Offenders Act 1974 (updated 2023) | Nacro

We reserve the right to close the vacancy once we have received sufficient applications, so please be advised to submit your application as early as possible.

We understand that candidates may use AI tools to assist with their applications. While we welcome innovation, we expect all submissions to reflect your own experience, skills, and achievements accurately. Please ensure your application is truthful and demonstrates your personal capabilities, as this will be assessed during the selection process.

Our values and culture

We have a set of values, which our employees have chosen, that represent what we are – Proud, Ambitious, Collaborative and Trustworthy.

By joining Buckinghamshire Council, you can expect:

• a fair and inclusive culture
• the chance to really make a difference to those around you
• health and well-being initiatives including an Employee Assistance Programme, Mental Health First Aiders and mindfulness workshops
• a unified voice through our Employee Representative Group
• ongoing support, and the opportunity to develop and progress in your career with us
• opportunities to take part in fun activities such as fundraising and social events

At Buckinghamshire Council, we know that our biggest strength comes from the people that work for us, and that’s why we’re working hard to ensure we continue to be an accessible and inclusive organisation.

From dedicated staff networks overseen by our Equality, Diversity and Inclusion Steering Group, to proudly standing as a Disability Confident employer, it’s important to us that all our colleagues feel engaged, listened to, and valued. Our offer of flexible working empowers a productive and happy workforce and allows employees to combine work with other responsibilities and commitments.

We believe our workforce should reflect the diverse communities we service in Buckinghamshire, and are looking for like-minded individuals to join us in promoting equality, fairness, and inclusion for everyone.

About the Business Unit

Resources cover a wide range of specialisms, including Human Resources, Finance, ICT and Business Operations. Our main focus is supporting the other directorates to provide the best possible service to our residents. To do that, we have to make sure we have the right people in the right roles across the organisation. From our finance teams, working strategically to ensure the best value from public money; to HR keeping our employees healthy and happy, each service is vital in making sure Buckinghamshire Council has what it needs to run effectively and efficiently.

As well as providing high quality services to other areas of the Council, you could also be helping us build on the revenue which comes from our external clients. If you are ambitious, customer-focussed and bursting with new ideas, we want to hear from you.

We recognise and reward you

Hard work and success deserves recognition. That’s why we pride ourselves on the benefits we give our people. We actively encourage a good work-life balance and promote flexible and agile working arrangements. We provide discounts on various Cafés, restaurants, shops and auto enrolment onto our generous Pension Scheme. In addition to the opportunity to gain membership to Costco, we have discounted gym memberships, travel discounts with Arriva and much more.

https://jobs.buckinghamshire.gov.uk/working-buckinghamshire-council/