Business Support Specialist

Overview

Buckinghamshire Council is seeking a motivated and highly organised Business Support Specialist to provide dedicated support to our key Waste Collection Procurement Programme.

This role is essential in ensuring the smooth day-to-day running of the programme, providing continuity to the core programme team and supporting a wide range of administrative and coordination tasks.

About us

Neighbourhood Services sits within the Communities Directorate, delivering essential frontline services that directly impact residents’ day to day lives. Our ambition is to provide modern, efficient and customer focused services that support thriving communities across the county. As we commence our transformational procurement and mobilisation programme, this role offers the opportunity to help shape the Council’s strategic direction.

Our Waste Collection Programme team sits within Neighbourhood Services and leads the delivery of this key strategic procurement.

• We are a collaborative, forward-thinking team focused on continuous improvement and innovation across waste services.
• The team works closely with a wide range of internal colleagues, external advisors, and stakeholders to deliver key programme outcomes.
• You’ll be joining a supportive environment where knowledge sharing, professional growth and teamwork are encouraged.
• We are committed to delivering high-quality services that provide value for money while meeting environmental and legislative requirements.

About the role

You will work closely with the Programme Officer and wider Waste Collection Procurement Programme team, which includes both internal colleagues and external advisors covering legal, technical, and financial expertise. The role will also evolve to support engagement with future bidders / service providers.

Key Responsibilities

• Providing high-quality note taking and minute-taking across a variety of programme meetings (both face-to-face and via MS Teams), ensuring accurate capture of discussions and actions
• Scheduling and coordinating meetings and workshops, including managing availability across a complex stakeholder group
• Booking venues and organising logistics for meetings and workshops
• Supporting the collation and management of enquiries and clarifications
• Assisting with programme administration, including maintaining programme logs and supporting ad hoc tasks as required
• Working closely with the Programme Officer to ensure effective programme coordination and communication

About you

We are looking for someone who:

• Is highly organised, with strong administrative and coordination skills
• Has experience of minute taking and managing actions
• Is confident working with a wide range of stakeholders, including external partners
• Is able to communicate effectively at all levels including members of the council
• Can manage competing priorities and work at pace
• Is proactive, flexible, and able to support a dynamic programme environment
• Has excellent communication skills, both written and verbal

Other information

Please see the attached job summary for further information on this role and person specification.

The role will require agile / flexible working from our Council offices in Aylesbury and High Wycombe, as well as working from home. As an ‘any-desk’ worker, you will need access to the Council network, which can be via home or office locations. The team works in a hybrid way, with an expectation of office attendance a couple of times per week, increasing as required to meet business needs.

Closing date: Monday 1st June 2026

Interview date: TBC

Interview-type / process: In person - competency based interview

If you would like to have an informal conversation with the recruiting manager, please contact: [email protected]

This post is covered by the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent cautions and/or unspent convictions

For further information on how long it takes for cautions and convictions cautions to become spent, please refer to our guide on the Rehabilitation of Offenders Act 1974 (updated 2023) | Nacro

We understand that candidates may use AI tools to assist with their applications. While we welcome innovation, we expect all submissions to reflect your own experience, skills, and achievements accurately. Please ensure your application is truthful and demonstrates your personal capabilities, as this will be assessed during the selection process.

We reserve the right to close the vacancy once we have received sufficient applications, so please be advised to submit your application as early as possible.

Our values and culture

We have a set of values, which our employees have chosen, that represent what we are – Proud, Ambitious, Collaborative and Trustworthy.

By joining Buckinghamshire Council, you can expect:

• a fair and inclusive culture
• the chance to really make a difference to those around you
• health and well-being initiatives including an Employee Assistance Programme, Mental Health First Aiders and mindfulness workshops
• a unified voice through our Employee Representative Group
• ongoing support, and the opportunity to develop and progress in your career with us
• opportunities to take part in fun activities such as fundraising and social events

At Buckinghamshire Council, we know that our biggest strength comes from the people that work for us, and that’s why we’re working hard to ensure we continue to be an accessible and inclusive organisation.

From dedicated staff networks overseen by our Equality, Diversity and Inclusion Steering Group, to proudly standing as a Disability Confident employer, it’s important to us that all our colleagues feel engaged, listened to, and valued. Our offer of flexible working empowers a productive and happy workforce and allows employees to combine work with other responsibilities and commitments.

We believe our workforce should reflect the diverse communities we service in Buckinghamshire, and are looking for like-minded individuals to join us in promoting equality, fairness, and inclusion for everyone.

About the Business Unit

Resources cover a wide range of specialisms, including Human Resources, Finance, ICT and Business Operations. Our main focus is supporting the other directorates to provide the best possible service to our residents. To do that, we have to make sure we have the right people in the right roles across the organisation. From our finance teams, working strategically to ensure the best value from public money; to HR keeping our employees healthy and happy, each service is vital in making sure Buckinghamshire Council has what it needs to run effectively and efficiently.

As well as providing high quality services to other areas of the Council, you could also be helping us build on the revenue which comes from our external clients. If you are ambitious, customer-focussed and bursting with new ideas, we want to hear from you.

We recognise and reward you

Hard work and success deserves recognition. That’s why we pride ourselves on the benefits we give our people. We actively encourage a good work-life balance and promote flexible and agile working arrangements. We provide discounts on various Cafés, restaurants, shops and auto enrolment onto our generous Pension Scheme. In addition to the opportunity to gain membership to Costco, we have discounted gym memberships, travel discounts with Arriva and much more.

https://jobs.buckinghamshire.gov.uk/working-buckinghamshire-council/