School Secretary & Trip Administrator - Dr Challoner’s High School
Location: Little Chalfont
Overview
We are looking for a School Secretary and Trips Administrator to join our friendly and dedicated Front Office team. This is a key role at the heart of our school, supporting the smooth running of daily school operations while helping to deliver the wide range of educational opportunities and trips that enrich our students' experience.
Salary: Pay range 3 - £29,114 to £31,230 FTE, Actual salary £23,689.93 to £25,411.71 for 35.5 hours per week/ 39 weeks per year.
Contract: Permanent
Hours: 35.5 hours per week term time contract, plus one week (will include A level Results Day and GCSE Results Day (both August) and Open Evening events. 5 days per week (some flexibility may be possible with hours)
Closing date: 9am on Tuesday 14th July 2026
Interview Date: Thursday 16th July 2026
About us
Dr Challoner's High School is a leading selective state grammar school for girls, with a strong academic tradition and an ambitious outlook for the future. The school has a broad vision for education and is characterised by a highly purposeful pursuit of personal bests with a keen sense of fun bubbling under the surface. Challoner’s girls are articulate, courteous, sparky, hard-working and achieve highly in all areas. The school was graded Outstanding by Ofsted and as ‘Leading’ in all areas by Challenge Partners in 2023.
The best advert however for working at Dr Challoner’s High School will always be our hugely rewarding students.
Within the Challoner’s High community, you will experience:
- A positive place to work with excellent facilities and IT resources and lots of purposeful, fun and community-minded people around you (unlike working from home!)
- Use of staff gym; free staff yoga and fitness classes on site; staff discounts at local shops and restaurants in Little Chalfont, free flu jabs, some free food, local theatres discounts when available, two-week October half term. Membership of Local Government Pension Scheme
- Qualified daughters of staff are given priority in the schools over subscription criteria after 2 or more years’ service. Also, excellent train links to London (on the Metropolitan line)
For more information please visit: www.challonershigh.com
About the role
You will coordinate trips from planning through to completion, liaising with staff, parents, travel providers and external agencies to ensure that visits are organised efficiently and safely, whilst providing a high level of customer service. You will also support many other events in school.
Please see the job description for further information.
About you
We are looking for a very experienced and capable professional administrator with very well-developed IT, organizational and multi-tasking skills. In addition, excellent communication skills, exceptional attention to detail and the ability to build very positive and warm relationships with staff, students, parents and external partners are essential.
If you thrive in a busy environment, enjoy coordinating complex tasks and take pride in delivering an outstanding administrative service, you will love this role.
Other information
An information pack and application form is available from the Vacancies section of the school website or from [email protected]
We welcome applications from all sections of the community and those interested in job-sharing. Dr Challoner’s High School is committed to safeguarding and promoting the welfare of young people and expects all staff to share this commitment.
A copy of our privacy notice for applicants can be found here.
Please refer to our website where you can view our Child Protection and Safeguarding, and Safer Recruitment Policies. This is a regulated activity.
Policies: all of our polices are available at www.challonershigh.com.
The successful applicant will be subject to an Enhanced DBS disclosure and Section 128 check, where applicable.
We reserve the right to interview and appoint prior to the closing date.
Disclosure of Criminal Records
As a school, we are exempt from the Rehabilitation of Offenders Act 1974. This means that certain criminal convictions and cautions, including some that are spent, must be declared when applying to work with children.
If you are shortlisted for interview, you will be required to disclose:
- All unspent convictions and conditional cautions
- All spent convictions and adult cautions that are not protected (i.e. not filtered) under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975, as amended in 2020
Failure to disclose relevant information may result in withdrawal of an offer or dismissal if appointed.
This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:
• All unspent convictions and conditional cautions
• All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).
For further information on filtering please refer to Nacro guidance and the guidance issued by the Ministry of Justice (see, in particular, the section titled ‘Exceptions Order’).
It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete self-disclosure form and return prior to interview.
