ILR and Data Coordinator

Overview

Are you someone who thrives on accuracy, enjoys working with data, and takes pride in making a real impact behind the scenes? We're looking for an ILR and Data Co-ordinator to join our Adult Learning team, helping to ensure that learner data is accurate, compliant, and supports the delivery of high-quality learning opportunities across the community.

This is an exciting opportunity to play a key role in the management of learner records and funding-related data, working closely with colleagues to ensure the service meets its statutory and regulatory requirements while continually improving the quality of information and reporting.

About us

Buckinghamshire Council is a relatively new organisation that combines the strengths and expertise of the previous five councils in the county to create positive change for local people, communities, and businesses. We are firmly focused on the future and have made a clear commitment to serve residents better and to provide stronger representation for Buckinghamshire, both locally and nationally. 

About the role

As our ILR and Data Co-ordinator, you'll be at the heart of our data and compliance activity, ensuring learner information is complete, accurate, and submitted in line with funding body requirements. You'll play a vital role in maintaining the integrity of our Management Information System (EBS), supporting funding returns, monitoring data quality, and helping colleagues understand and apply data processes correctly.

This role offers plenty of variety and the opportunity to work across different areas of the Adult Learning Service. From overseeing learner record processes and supporting audit readiness, to identifying data issues and delivering guidance to colleagues, you'll be a trusted source of expertise and an important part of ensuring the service operates effectively. If you enjoy problem-solving, analysing information, and making improvements that have a real organisational impact, this could be the perfect role for you.

Key Responsibilities

• Monitor and maintain accurate learner data and Individualised Learner Records (ILR).
• Support the preparation and submission of funding returns and statutory reporting requirements.
• Identify, investigate and resolve data quality issues, providing guidance to colleagues where needed.
• Help ensure compliance with funding regulations, audit requirements and data protection standards.

For a full outline of duties and responsibilities, please refer to the Job Description.

Any-Desk:

As an ‘any-desk’ worker, you’ll need a desk, screen a keyboard to get your job done. You’ll need to be connected to our network to access digital folders and resources, but this can either be from home or an office location when required. You will required to work from the office a couple of times a week, depending on your role and team requirements.

About you

We're looking for someone who combines exceptional attention to detail with a proactive and collaborative approach. You'll enjoy working with complex data, be highly organised, and take pride in delivering accurate work to tight deadlines. You'll be comfortable building positive relationships with colleagues and explaining technical or funding-related information in a clear and accessible way.

To be successful in this role, you'll have experience working with data management, compliance, or management information systems, ideally within a further education, adult learning, or funding-related environment. You'll bring excellent ICT skills, strong analytical abilities, and a good understanding of the importance of data accuracy and quality. Experience of learner record management, funding returns, and working with systems such as EBS would be particularly valuable.

You'll also need:

• Strong organisational skills with the ability to manage competing priorities.
• Excellent communication and relationship-building skills.
• Experience using Microsoft Office applications and specialist data systems.
• A qualification equivalent to NVQ Level 4, HND, BTEC or relevant experience.
• Level 2 English and Maths (or working towards).

Most importantly, you'll share our values, demonstrating professionalism, initiative, collaboration, and a commitment to delivering high-quality outcomes for learners and colleagues alike.

Please refer to the Job Description and Person Specification for full details of the essential and desirable criteria.

We understand that candidates may use AI tools to assist with their applications. While we welcome innovation, we expect all submissions to reflect your own experience, skills, and achievements accurately. Please ensure your application is truthful and demonstrates your personal capabilities, as this will be assessed during the selection process.

Other information

For more information about this role, please contact Philip Dawe at [email protected] for an informal discussion.

Internal Closing date: 28th October 2026

Interview Date: 29th October 2026

We reserve the right to close the vacancy once we have received sufficient applications, so please be advised to submit your application as early as possible.

Buckinghamshire Council is committed to safeguarding and promoting the welfare of children, young people and adults at risk.

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent convictions and conditional cautions

For further information on filtering please refer to Nacro guidance and the guidance published by the Ministry of Justice (see, in particular, the section titled ‘Exceptions Order’).

Our values

We have a set of values, which our employees have chosen, that represent what we are – Proud, Ambitious, Collaborative and Trustworthy.

By joining Buckinghamshire Council, you can expect:

• a fair and inclusive culture
• the chance to really make a difference to those around you
• health and well-being initiatives including an Employee Assistance Programme, Mental Health First Aiders and mindfulness workshops
• a unified voice through our Employee Representative Group
• ongoing support, and the opportunity to develop and progress in your career with us
• opportunities to take part in fun activities such as fundraising and social events

At Buckinghamshire Council, we know that our biggest strength comes from the people that work for us, and that’s why we’re working hard to ensure we continue to be an accessible and inclusive organisation.

From dedicated staff networks overseen by our Equality, Diversity and Inclusion Steering Group, to proudly standing as a Disability Confident employer, it’s important to us that all our colleagues feel engaged, listened to, and valued. Our offer of flexible working empowers a productive and happy workforce and allows employees to combine work with other responsibilities and commitments.

We believe our workforce should reflect the diverse communities we service in Buckinghamshire, and are looking for like-minded individuals to join us in promoting equality, fairness, and inclusion for everyone.

About the Service Area

The Management Information Systems (MIS) Team plays a central role in supporting the organisation through the accurate collection, management, and reporting of learner data. We work closely with curriculum, quality, funding, and support teams to ensure data is compliant, reliable, and accessible, enabling informed decision-making and the successful delivery of education and training programmes.

Our team is committed to providing high-quality information, maintaining data integrity, and supporting continuous improvement across the organisation. Through expert knowledge of funding rules, the Individualised Learner Record (ILR), and management information processes, we help maximise funding, ensure compliance, and deliver insights that contribute to positive outcomes for learners, staff, and stakeholders.

We recognise and reward you

Hard work and success deserves recognition. That’s why we pride ourselves on the benefits we give our people. We actively encourage a good work-life balance and promote flexible and agile working arrangements. We provide discounts on various Cafés, restaurants, shops and auto enrolment onto our generous Pension Scheme. In addition to the opportunity to gain membership to Costco, we have discounted gym memberships, travel discounts with Arriva and much more.

https://jobs.buckinghamshire.gov.uk/working-buckinghamshire-council/